Disclosure Devil - Summary

August 25, 2025 To To The General Manager The General Manager Department of Corporate Services, Department of Corporate Services, BSE Limited National Stock Exchange of India Limited Phiroze Jee Jee Bhoy Tower Exchange Plaza, Dalal Street, Fort Bandra Kurla Complex, Mumbai-400001 Bandra (East), Mumbai-400051 Fax: 022-22722061/41/39 Fax: 022-26598237/38/47 Phone No. 91-22-22721233/4 Phone No. 022-2659-8235/36 Scrip Code: 544239 Symbol: ECOSMOBLTY Sub: Notice convening the 29th Annual General Meeting (“AGM”) and Annual Report 2024-25 The 29th AGM of the Company will be held on Tuesday, September 16, 2025 at 10.00 a.m. IST through Video Conferencing (“VC”)/ Other Audio-Visual Means (“OAVM”). Pursuant to Regulation 34(1) of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”), we are submitting herewith the Annual Report 2024- 25 containing the Notice convening the 29th AGM for the financial year 2024-25 which is being sent through electronic mode to the Members, who have registered their e-mail addresses with the Company/Depositories. The Annual Report 2024-25 containing the Notice is also uploaded on the Company’s website https://www.ecosmobility.com/ This is for your information and records. Thanking You, For Ecos (India) Mobility & Hospitality Limited Shweta Bhardwaj (Company Secretary & Compliance Officer) Membership No: 43310 CC: 1. National Securities Depository Limited 2. Central Depository Services (India) Limited 3. MUFG Intime India Private Limited (formerly Link Intime India Private Limited) Providing Ground Transportation in 100+ Cities in India & 30+ Countries Worldwide ECOS (INDIA) MOBILITY & HOSPITALITY LIMITED 24X7 RESERVATION : (+91) 11 4079 4079 | CARS@ECORENTACAR.COM |WWW.ECOMOBILITY.COM REDG. & CORP OFFICE: 45, 1ST FLOOR, CORNER MARKET, MALVIYA NAGAR, NEW DELHI - 110017 CIN: L74999DL1996PLC076375 SHWETA BHARDWAJ Digitally signed by SHWETA BHARDWAJ Date: 2025.08.25 18:53:20 +05'30' ECOS (INDIA) MOBILITY & HOSPITALITY LIMITED Regd. Office: 45, First Floor, Corner Market, Malviya Nagar, Delhi, 110017 CIN: L74999DL1996PLC076375 Website: https://www.ecosmobility.com/ E-mail: legal@ecosmobility.com NOTICE OF 29TH ANNUAL GENERAL MEETING Notice is hereby given that the 29th Annual General Meeting (AGM) of the members of Ecos (India) Mobility & Hospitality Limited will be held on Tuesday, 16th September, 2025 at 10:00 A.M. (IST) through Video Conferencing (‘VC’)/ Other Audio-Visual Means (‘OAVM’) to transact the following business: ORDINARY BUSINESS: 1. (a) To consider and adopt the Audited Standalone Financial Statements of the Company for the financial year ended 31st March 2025 together with the Reports of the Board of Directors and Auditors thereon. (b) To consider and adopt the Audited Consolidated Financial Statements of the Company for the financial year ended 31st March 2025 together with the Report of the Auditors thereon. 2. To declare final dividend of INR 2.40 per equity share for the financial year ended 31st March 2025. 3. To appoint a director in place of Mr. Aditya Loomba (DIN: 00082331), who retires by rotation and being eligible, offers himself for re-appointment. The details of Mr. Aditya Loomba is attached as Annexure- A. SPECIAL BUSINESS: 4. APPOINTMENT OF M/S. DMK ASSOCIATES, PRACTISING COMPANY SECRETARIES AS SECRETARIAL AUDITORS OF THE COMPANY. To consider and if thought fit, to pass the following resolution as special resolution: “RESOLVED THAT pursuant to the provisions of Section 204 and all other applicable provisions, if any, of the Companies Act, 2013 (the ‘Act’) read with Rule 9 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules 2014, Regulation 24A of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (hereinafter referred to as ‘Listing Regulations’) (including any statutory modification or re-enactment thereof for the time being in force), and pursuant to the recommendation of the Audit Committee and the approval of the Board of Directors, of M/s. DMK Associates, Peer reviewed firm of Practicing Company Secretaries( FRN: P2006DE00310, Peer Review No. 6896/2025), be and is hereby appointed as the Secretarial Auditors of the Company to carry out Secretarial Audit for a term of 5 (five) consecutive years commencing from financial year 2025-2026 to financial year 2029-2030, at such remuneration as may be mutually agreed between the Board of Directors and the Secretarial Auditors. RESOLVED FURTHER THAT the Board of Directors or Company Secretary of the Company, be and are hereby severally authorized to do all such acts, deeds and things as may be required or deem necessary including but not limited to finalizing the terms of appointment and filing necessary returns, forms with the office of the registrar of companies.” 5. APPROVAL OF PAYMENT OF REMUNERATION TO THE EXECUTIVE DIRECTORS OF THE COMPANY To consider and if thought fit, to pass the following resolution as a Special Resolution: “RESOLVED THAT pursuant to the provisions of Sections 196, 197, 198 of Companies Act, 2013 and other applicable provisions, if any, read with Schedule V of the Companies Act, 2013, and the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, Articles of Association and applicable provisions of SEBI (LODR) Regulations, 2015 (including any statutory modification(s) or re-enactment thereof for the time being in force), and on the recommendation of Nomination and Remuneration Committee and approval of Board Of Directors, ,the consent of the members of the Company be and is hereby accorded for ratification/approval for payment of remuneration to the following Executive Directors of the Company for the remaining tenure of their term as Executive Directors. Name Rajesh Loomba Aditya Loomba Designation Chairman & Managing Director Joint Managing Director Tenure Five years with effect from April 1, 2022 Five years, with effect from March 13, 2024 Perquisites & Allowances - - Performance Linked Incentive / Bonus - - Other Benefits -- - Maximum Remuneration (P.A.) 2, 09,00,000 1,71,00,000 RESOLVED FURTHER THAT the above remuneration shall be payable to the said Executive Director(s) as minimum remuneration in the event of loss or inadequacy of profits in any financial year during the tenure, in terms of the provisions of Schedule V to the Companies Act, 2013. RESOLVED FURTHER THAT the Board of Directors (including its Committees of Directors, thereof) be and is hereby authorised to vary, alter, or modify the terms and conditions of remuneration, within the limits prescribed under the Companies Act, 2013 read with Schedule V, as may be agreed between the Board and the concerned Director(s). RESOLVED FURTHER THAT any Director or the Company Secretary of the Company be and is hereby authorised to do all such acts, deeds, matters and things as may be necessary to give effect to this resolution.” For Ecos (India) Mobility & Hospitality Limited Sd/- Shweta Bhardwaj (Company Secretary) ACS: 43310 NOTES: 1. The Ministry of Corporate Affairs (‘MCA’) vide General Circular No. 9/2024 dated 19 September 2024 read with General Circular No. 9/2023 dated 25 September 2023, General Circular No. 10/2022 dated 28 December 2022, General Circular No. 2/2022 dated 5 May 2022, General Circular No. 2/2021 dated 13 January 2021, General Circular No. 20/2020 dated 5 May 2020, General Circular No. 17/2020 dated 13 April 2020 and General Circular No. 14/2020 dated 8 April 2020 (collectively referred to as ‘MCA Circulars’) permitted holding of the Annual General Meeting (‘AGM’) through Video Conferencing (‘VC’) or Other Audio Visual Means (‘OAVM’), without the physical presence of the members at a common venue. The Securities and Exchange Board of India (‘SEBI’) also vide its Circular No. SEBI/HO/CFD/ CFD-PoD-2/P/CIR/2024/133 dated 3 October 2024 (‘SEBI Circular’) has provided certain relaxations from compliance with certain provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, as amended (‘SEBI Listing Regulations’). Accordingly, in compliance with the provisions of the Companies Act, 2013 (the ‘Act’), SEBI Listing Regulations, MCA Circulars and the SEBI Circular, the AGM of the Company is being held through VC/ OAVM. The deemed venue of the AGM shall be the Registered Office of the Company i.e 45, First Floor, Corner Market, Malviya Nagar, Delhi, 110017. 2. A Statement pursuant to Section 102 of the Act read with the SEBI Listing Regulations and Secretarial Standard on General Meetings, setting-out the material facts in respect of special business being Item Nos. 4 and 5 as set-out above to be transacted at the AGM, is annexed hereto and forms part of this Notice. 3. Generally, a member entitled to attend/ participate and vote at the AGM is entitled to appoint a proxy to attend and vote on his/ her behalf and the proxy need not be a member of the Company. As this AGM is being held through VC/ OAVM, physical attendance of the members has been dispensed with. Accordingly, the facility for appointment of proxies by the members will not be available for the AGM. Hence, the Proxy Form and Attendance Slip are not annexed to this Notice. 4. As the AGM will be held through VC/ OAVM, the Route Map of the venue of the meeting is not annexed to this Notice. 5. Pursuant to the provisions of Section 152 of the Act, Mr. Aditya Loomba, Joint Managing Director of the Company be and is hereby liable to retire by rotation at this AGM. The Board of Directors of the Company have recommended their re-appointment. Mr. Aditya Loomba is neither disqualified from being appointed as a Director in terms of Section 164 of the Act, nor debarred from holding the office of a Director by virtue of any order passed by SEBI or any other authority. Mr. Aditya Loomba, Mr. Rajesh Loomba & Ms. Nidhi Seth would be interested in Item No. 3 of the Notice, to the extent of their shareholding, if any, in the Company. Save and except the above, none of the Directors/ Key Managerial Personnel of the Company/ their relatives are, in any way, concerned or interested, financially or otherwise, in the Ordinary Business set-out under Item No. 3 of the Notice. 6. The details of Directors seeking re-appointment, in terms of Regulation 36(3) of the SEBI Listing Regulations and the Act (including Secretarial Standard on General Meetings issued by the Institute of Company Secretaries of India), are annexed hereto and form part of this Notice. 7. MUFG Intime India Private Limited (formerly known as Link Intime India Private Limited) having address at C 101, 247 Park, L.B.S. Marg, Vikhroli (West), Mumbai 400083, India is the Registrar and Share Transfer Agent of the Company. The contact details of RTA are: +918108114949, Email: rnt.helpdesk@in.mpms.mufg.com 8. Institutional shareholders (i.e. other than individuals, Hindu Undivided Family, Non-resident Indians etc.) are required to send a scanned copy (PDF/ JPG Format) of their board resolution/ authority letter/ power of attorney etc. authorizing their representatives to attend/ participate in the AGM through VC/ OAVM on their behalf and to vote through remote e-voting or e-voting during the AGM. The said board resolution/ authority letter/ power of attorney etc. shall be sent to the Scrutinizer(s) by e-mail through their registered e-mail ID at deepak.kukreja@dmkassociates.in with a copy marked to evoting@nsdl.co.in. 9. The Company has fixed 20th August, 2025 as the ‘Record Date’ for determining the eligibility for payment of dividend, if declared at the AGM. 10. The dividend, if declared at the AGM will be paid, subject to deduction of tax at source on or before Thursday, September 25, 2025 to those members or their mandates: (i) whose names appear as beneficial owners at the end of the business hours on 20th August, 2025 in the list of beneficial owners to be furnished by the depositories (i.e. NSDL and CDSL) in respect of the equity shares held in demat mode; and (ii) whose names appear as members in the Company’s Register of Members as of 20th August, 2025. 11. Pursuant to the Finance Act, 2020, dividend income is taxable in the hands of shareholders w.e.f. 1 April 2020 and the Company is required to deduct tax at source from the dividend payable to shareholders at the prescribed rates, for various categories. The shareholders are requested to refer to the Finance Act, 2020 and amendments thereof. The shareholders are requested to update their Permanent Account Number (‘PAN’) with the Company/ Ecos (in case of equity shares held in physical mode) and to their respective Depository Participants (in case of equity shares held in demat mode). Resident individual shareholders who are not liable to pay income tax can submit yearly declaration in Form No. 15G/ 15H along with a self-attested copy of their PAN card, to avail the benefit of non-deduction of tax at source by uploading the same on https://www.ecosmobility.com/ by 30th August, 2025 up to 05:00 P.M. (IST). Shareholders are requested to note that in case their PAN is not registered, the tax will be deducted at a higher rate of 20%. Further, no tax is required to be deducted, if aggregate dividend distributed or likely to be distributed during the Financial Year (‘FY’) to a resident individual shareholder does not exceed ₹ 10,000/- (Rupees Ten thousand only). Non-resident Indian shareholders can avail beneficial rates under tax treaty between India and their country of residence, subject to providing necessary documents i.e. No Permanent Establishment Declaration and Beneficial Ownership Declaration, Tax Residency Certificate, Form 10F and any other document that may be required to avail the tax treaty benefits. The aforesaid declarations and documents need to be uploaded by the shareholders by 30th August, 2025 up to 05:00 P.M. (IST). Further, tax will be deducted at the rate prescribed in the lower tax withholding certificate issued under Section 197 of the Income-tax Act, 1961, if such valid certificate is provided. For further details on various categories and prescribed rates, please refer to the Company’s website at https://www.ecosmobility.com/ 12. The SEBI Listing Regulations have mandated that for making dividend payments, companies shall use Electronic Clearing Services (local, regional or national), direct credit, Real Time Gross Settlement (‘RTGS’), National Electronic Funds Transfer (‘NEFT’) etc. Members are requested to register/ update their complete bank details with their Depository Participant(s), if the equity shares are held in demat mode, by submitting forms and documents, as may be required by the Depository Participant(s). Further, with effect from 1 April 2024, dividend to shareholders (holding equity shares in physical mode), shall be paid only through electronic mode. Such payment shall be made only after furnishing the PAN, Contact details including Mobile number, Bank account details and Specimen signature by the shareholders. Members may refer to the FAQs provided by SEBI on its website at https://www.sebi.gov.in/sebi_data/faqfiles/sep- 2024/1727418250017.pdf As per Circulars issued by the SEBI from time to time, it is mandatory for the shareholders holding equity shares in physical mode to furnish their PAN, Contact details including Mobile number, Bank account details and Specimen signature before getting any investor service request processed. 13. In case of joint holders, the member whose name appears as the first holder in the order of names as per the Register of Members of the Company will be entitled to vote through remote e-voting/ e- voting during the AGM. In accordance with the provisions of Section 72 of the Act and SEBI Circulars, the facility for nomination is available for the members of the Company in respect of the equity shares held by them. Members who have not yet registered their nomination are requested to register the same by submitting Form No. SH-13. If a member desires to opt out or cancel the earlier nomination and record a fresh nomination, he/ she may submit the same in Form No. ISR-3 or Form No. SH-14, as applicable. The said forms are available on the Company’s website at https://www.ecosmobility.com/ Members are requested to submit the said details to their respective DPs, in case the equity shares are held by them in dematerialized form and to the Company/ RTA, in case the equity shares are held by them in physical mode. 14. Electronic copies of all the documents referred to in the Notice and the Statement shall be made available for inspection. Shareholders will be able to inspect all documents referred to in the Notice electronically without any fee from the date of circulation of this Notice up to the date of AGM. Members seeking inspection of such documents can send an e-mail to legal@ecosmobility.com 15. The MCA has taken a ‘Green Initiative in Corporate Governance’ by allowing companies to send documents to their members in electronic mode. To support this green initiative and to receive communication from the Company in electronic form, members who have not registered their e- mail ID and are holding equity shares in physical mode are requested to contact the RTA and register their e-mail ID. Members holding equity shares in demat mode are requested to contact their respective DPs. Members may please note that notices, annual reports etc. will be available on the Company’s website at https://www.ecosmobility.com/ The Company shall send the physical copy of Annual Report for FY 2024-25 to those members who request the same legal@ecosmobility.com mentioning their Folio No./ DP ID and Client ID. 16. The Register of Directors and Key Managerial Personnel and their shareholdings maintained under Section 170 of the Act, the Register of Contracts or Arrangements in which the Directors are interested, maintained under Section 189 of the Act, will be made available electronically for inspection by the members during the AGM. Members seeking inspection of such documents can send an e-mail to legal@ecosmobility.com 17. In terms of the SEBI Listing Regulations, transfer of securities would be carried out only in dematerialised form. Accordingly, requests for effecting transfer of physical securities cannot be processed, unless the securities are held in dematerialised form with any DP. Therefore, RTA and the Company have not been accepting any request for transfer of equity shares in physical mode. Further, SEBI vide its Master Circular No. SEBI/ HO/MIRSD/POD-1/P/CIR/2024/37 dated 7 May 2024, issued operational guidelines for processing requests for (i) Transmission; (ii) Transposition; (iii) Issue of duplicate securities certificate; (iv) Claim from Unclaimed Suspense Account; (v) Renewal/ Exchange of securities certificate; (vi)Endorsement; (vii) Sub-division/ Splitting of securities certificate; and (viii) Consolidation of securities certificates/ folios of securities would be carried out in dematerialised form only. Accordingly, requests for effecting the above- mentioned dealings in respect of physical securities will be carried out in accordance with the afore- stated SEBI Master Circular. 18. SEBI vide its Master Circular No. SEBI/HO/ MIRSD/POD-1/P/CIR/2024/37 dated 7 May 2024, has formulated Standard Operating Procedures for dispute resolution under the Stock Exchange Arbitration Mechanism for disputes between the Company/ Registrars to an Issue and Share Transfer Agents and Company’s Shareholder(s)/ Investor(s). The shareholders may initiate Arbitration Mechanism, post exhausting all actions for resolution of their complaints including through SCORES Portal, by filing the Arbitration reference with the Stock Exchange where the initial complaint has been addressed. Further details are available on the website of the Company under ‘Investors’ Section at https://www.ecosmobility.com/ SEBI vide Master Circular No. SEBI/HO/OIAE/ OIAE_IAD-3/P/CIR/2023/195 dated 28 December 2023 had issued guidelines for members to resolve their grievances by way of Online Dispute Resolution (ODR) through a common ODR Portal. After exhausting all the options available for resolution of the grievances, if the shareholders are not satisfied with the outcome, they can initiate dispute resolution through the ODR Portal at https://smartodr.in/login. 19. In compliance with the MCA Circular dated 19 September 2024 read with SEBI Circular dated 3 October 2024, Notice of the AGM along with the Annual Report for FY 2024-25 is being sent only through electronic mode to those members whose e-mail ID is registered with the Company/ Depositories. Pursuant to the Regulation 36(1)(b) of the SEBI Listing Regulations, a letter containing the web- link, QR code and the exact path, where complete details of the Annual Report are available, is being sent to all such shareholders who have not registered their e-mail ID with the Company/ depository participants. Members may note that the Notice of AGM and Annual Report for FY 2024- 25 will also be available on the Company’s website at https://www.ecosmobility.com/, websites of the Stock Exchanges i.e. BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com, respectively and NSDL at https://www.evoting.nsdl.com. A transcript of the AGM shall also be available on the Company’s website. In order to receive faster communication and to enable the Company to serve the members better and to promote green initiatives, the members are requested to provide/ update their e- mail ID with their respective DPs or e-mail at rnt.helpdesk@in.mpms.mufg.com to get the Annual Report and other documents/ communication on their e-mail ID. 20. Members participating in the AGM through VC/ OAVM shall only be counted for the purpose of reckoning the quorum under Section 103 of the Act. 21. Voting through electronic means I. In compliance with the provisions of Section 108 of the Act read with Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended and Regulation 44 of the SEBI Listing Regulations, the Company is pleased to provide members with the facility to exercise their right to vote during the 29th AGM by electronic means. The members may cast their vote using an electronic system (remote e-voting). II. The Company has engaged the services of NSDL as the agency to provide remote e-voting facility/ e-voting. III. The facility of voting through electronic voting system shall also be made available on the date of AGM and the members participating in the AGM who have not cast their vote by remote e-voting shall be able to exercise their vote during the AGM. IV. The remote e-voting period will commence from 13th September, 2025 at 09:00 A.M.(IST) and end on 15th September, 2025 at 05:00 P.M. (IST). The remote e-voting module shall be disabled by NSDL for voting thereafter. Once the vote on a resolution is cast by the member, he/ she shall not be allowed to change it subsequently or cast the vote again. V. The Company has appointed M/s DMK Associates, Company Secretary in practice as Scrutinizer to scrutinize the e-voting process in a fair and transparent manner. They have given their consent for such appointment. VI. The voting rights of the shareholders shall be in proportion to their shares in the paid-up equity share capital of the Company as on the cut-off date i.e. 09th September, 2025. A person who is not a member as on the cut-off date should treat this Notice for information purpose only. VII. A person, whose name is recorded in the Register of Members of the Company or in the list of beneficial owners, maintained by the Depositories as on the cut-off date i.e. 09th September, 2025, shall only be entitled to avail the facility of remote e-voting/ e-voting during the AGM. VIII. Any person, who acquires equity shares of the Company and becomes a member of the Company after the Company e-mailed the Notice of the AGM and holds equity shares as on the cut-off date i.e. 09th September, 2025, may obtain the User ID and password by sending a request at evoting@nsdl.co.in. However, if the shareholder is already registered with NSDL for remote e-voting then he/ she can use his/ her existing User ID and Password for casting the vote. If a member forgets the password, it can be reset by using ‘Forgot User Details/ Password?’ or ‘Physical User Reset Password?’ option available on www. evoting.nsdl.com. The details of the process and manner for remote e-voting as provided by NSDL are explained herein below: Step 1: Access to NSDL e-voting system. Step 2: Cast the vote electronically and join General Meeting on NSDL e-voting system. 1. Pursuant to the General Circular No. 09/2024 dated September 19, 2024, issued by the Ministry of Corporate Affairs (MCA) and circular issued by SEBI vide circular no. SEBI/ HO/ CFD/ CFDPoD- 2/ P/ CIR/ 2024/ 133 dated October 3, 2024 (“SEBI Circular”) and other applicable circulars and notifications issued (including any statutory modifications or re-enactment thereof for the time being in force and as amended from time to time, companies are allowed to hold AGM through Video Conferencing (VC) or other audio visual means (OAVM), without the physical presence of members at a common venue. In compliance with the said Circulars, AGM shall be conducted through VC / OAVM. 2. Pursuant to the Circular No. 14/2020 dated April 08, 2020, issued by the Ministry of Corporate Affairs, the facility to appoint proxy to attend and cast vote for the members is not available for this AGM. However, the Body Corporates are entitled to appoint authorised representatives to attend the AGM through VC/OAVM and participate there at and cast their votes through e-voting. 3. The Members can join the AGM in the VC/OAVM mode 15 minutes before and after the scheduled time of the commencement of the Meeting by following the procedure mentioned in the Notice. The facility of participation at the AGM through VC/OAVM will be made available for 1000 members on first come first served basis. This will not include large Shareholders (Shareholders holding 2% or more shareholding), Promoters, Institutional Investors, Directors, Key Managerial Personnel, the Chairpersons of the Audit Committee, Nomination and Remuneration Committee and Stakeholders Relationship Committee, Auditors etc. who are allowed to attend the AGM without restriction on account of first come first served basis. 4. The attendance of the Members attending the AGM through VC/OAVM will be counted for the purpose of reckoning the quorum under Section 103 of the Companies Act, 2013. 5. Pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended) the Secretarial Standard on General Meetings (SS-2) issued by the ICSI and Regulation 44 of SEBI (Listing Obligations & Disclosure Requirements) Regulations 2015 (as amended), and the Circulars issued by the Ministry of Corporate Affairs from time to time the Company is providing facility of remote e-Voting to its Members in respect of the business to be transacted at the AGM. For this purpose, the Company has entered into an agreement with National Securities Depository Limited (NSDL) for facilitating voting through electronic means, as the authorized agency. The facility of casting votes by a member using remote e-Voting system as well as e-voting on the date of the AGM will be provided by NSDL. 6. The Notice calling the AGM has been uploaded on the website of the Company at www.ecosmobility.com . The Notice can also be accessed from the websites of the Stock Exchanges i.e. BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com respectively and the AGM Notice is also available on the website of NSDL (agency for providing the Remote e-Voting facility) i.e. www.evoting.nsdl.com. 7. AGM has been convened through VC/OAVM in compliance with applicable provisions of the Companies Act, 2013 read with MCA Circular issued from time to time. THE INSTRUCTIONS FOR MEMBERS FOR REMOTE E-VOTING AND JOINING GENERAL MEETING ARE AS UNDER: - The remote e-voting period begins on 13th, September, 2025 at 09:00 A.M. and ends on ,15th, September, 2025 at 05:00P.M. The remote e-voting module shall be disabled by NSDL for voting thereafter. The Members, whose names appear in the Register of Members / Beneficial Owners as on the record date (cut-off date) i.e. 09th September. 2025, may cast their vote electronically. The voting right of shareholders shall be in proportion to their share in the paid-up equity share capital of the Company as on the cut-off date, being 09th September, 2025. How do I vote electronically using NSDL e-Voting system? The way to vote electronically on NSDL e-Voting system consists of “Two Steps” which are mentioned below: Step 1: Access to NSDL e-Voting system A) Login method for e-Voting and joining virtual meeting for Individual shareholders holding securities in demat mode In terms of SEBI circular dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts to access e-Voting facility. Login method for Individual shareholders holding securities in demat mode is given below: Type of shareholders Login Method Individual Shareholders holding securities in demat mode with NSDL. For OTP based login you can click on https://eservices.nsdl.com/SecureWeb/evoting/evotinglogin.jsp. You will have to enter your 8-digit DP ID,8-digit Client Id, PAN No., Verification code and generate OTP. Enter the OTP received on registered email id/mobile number and click on login. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e-Voting page. Click on company name or e- Voting service provider i.e. NSDL and you will be redirected to e-Voting website of NSDL for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting. Existing IDeAS user can visit the e-Services website of NSDL Viz. https://eservices.nsdl.com either on a Personal Computer or on a mobile. On the e- Services home page click on the “Beneficial Owner” icon under “Login” which is available under ‘IDeAS’ section, this will prompt you to enter your existing User ID and Password. After successful authentication, you will be able to see e-Voting services under Value added services. Click on “Access to e-Voting” under e-Voting services and you will be able to see e-Voting page. Click on company name or e- Voting service provider i.e. NSDL and you will be re-directed to e-Voting website of NSDL for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting. If you are not registered for IDeAS e-Services, option to register is available at https://eservices.nsdl.com. Select “Register Online for IDeAS Portal” or click at https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com/ either on a Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ section. A new screen will open. You will have to enter your User ID (i.e. your sixteen-digit demat account number hold with NSDL), Password/OTP and a Verification Code as shown on the screen. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e-Voting page. Click on company name or e-Voting service provider i.e. NSDL and you will be redirected to e-Voting website of NSDL for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting. Shareholders/Members can also download NSDL Mobile App “NSDL Speede” facility by scanning the QR code mentioned below for seamless voting experience. Individual Shareholders holding securities in demat mode with CDSL Users who have opted for CDSL Easi / Easiest facility, can login through their existing user id and password. Option will be made available to reach e-Voting page without any further authentication. The users to login Easi /Easiest are requested to visit CDSL website www.cdslindia.com and click on login icon & New System Myeasi Tab and then use your existing my easi username & password. After successful login the Easi / Easiest user will be able to see the e-Voting option for eligible companies where the evoting is in progress as per the information provided by company. On clicking the evoting option, the user will be able to see e- Voting page of the e-Voting service provider for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting. Additionally, there is also links provided to access the system of all e-Voting Service Providers, so that the user can visit the e-Voting service providers’ website directly. If the user is not registered for Easi/Easiest, option to register is available at CDSL website www.cdslindia.com and click on login & New System Myeasi Tab and then click on registration option. Alternatively, the user can directly access e-Voting page by providing Demat Account Number and PAN No. from a e-Voting link available on www.cdslindia.com home page. The system will authenticate the user by sending OTP on registered Mobile & Email as recorded in the Demat Account. After successful authentication, user will be able to see the e-Voting option where the evoting is in progress and able to directly access the system of all e-Voting Service Providers. Individual Shareholders (holding securities in demat mode) login through their depository participants You can also login using the login credentials of your demat account through your Depository Participant registered with NSDL/CDSL for e-Voting facility. upon logging in, you will be able to see e-Voting option. Click on e-Voting option, you will be redirected to NSDL/CDSL Depository site after successful authentication, wherein you can see e-Voting feature. Click on company name or e-Voting service provider i.e. NSDL and you will be redirected to e-Voting website of NSDL for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting. Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website. Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. NSDL and CDSL. Login type Helpdesk details Individual Shareholders holding securities in demat mode with NSDL Members facing any technical issue in login can contact NSDL helpdesk by sending a request at evoting@nsdl.com or call at 022 - 4886 7000 Individual Shareholders holding securities in demat mode with CDSL Members facing any technical issue in login can contact CDSL helpdesk by sending a request at helpdesk.evoting@cdslindia.com or contact at toll free no. 1800-21-09911 B) Login Method for e-Voting and joining virtual meeting for shareholders other than Individual shareholders holding securities in demat mode and shareholders holding securities in physical mode. How to Log-in to NSDL e-Voting website? Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com/ either on a Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ section. A new screen will open. You will have to enter your User ID, your Password/OTP and a Verification Code as shown on the screen. Alternatively, if you are registered for NSDL eservices i.e. IDEAS, you can log-in at https://eservices.nsdl.com/ with your existing IDEAS login. Once you log-in to NSDL eservices after using your log-in credentials, click on e-Voting and you can proceed to Step 2 i.e. Cast your vote electronically. Your User ID details are given below: Manner of holding shares i.e. Demat (NSDL or CDSL) or Physical Your User ID is: a) For Members who hold shares in demat account with NSDL. 8 Character DP ID followed by 8 Digit Client ID For example, if your DP ID is IN300*** and Client ID is 12****** then your user ID is IN300***12******. b) For Members who hold shares in demat account with CDSL. 16 Digit Beneficiary ID For example, if your Beneficiary ID is 12************** then your user ID is 12************** c) For Members holding shares in Physical Form. EVEN Number followed by Folio Number registered with the company For example, if folio number is 001*** and EVEN is 101456 then user ID is 101456001*** Password details for shareholders other than Individual shareholders are given below: If you are already registered for e-Voting, then you can user your existing password to login and cast your vote If you are using NSDL e-Voting system for the first time, you will need to retrieve the ‘initial password’ which was communicated to you. Once you retrieve your ‘initial password’, you need to enter the ‘initial password’, and the system will force you to change your password. How to retrieve your ‘initial password’? If your email ID is registered in your demat account or with the company, your ‘initial password’ is communicated to you on your email ID. Trace the email sent to you from NSDL from your mailbox. Open the email and open the attachment i.e. a .pdf file. Open the .pdf file. The password to open the .pdf file is your 8-digit client ID for NSDL account, last 8 digits of client ID for CDSL account or folio number for shares held in physical form. The .pdf file contains your ‘User ID’ and your ‘initial password’. If your email ID is not registered, please follow steps mentioned below in process for those shareholders whose email ids are not registered. If you are unable to retrieve or have not received the “Initial password” or have forgotten your password: Click on “Forgot User Details/Password?”(If you are holding shares in your demat account with NSDL or CDSL) option available on www.evoting.nsdl.com. Physical User Reset Password?” (If you are holding shares in physical mode) option available on www.evoting.nsdl.com. If you are still unable to get the password by aforesaid two options, you can send a request at evoting@nsdl.com mentioning your demat account number/folio number, your PAN, your name and your registered address etc. Members can also use the OTP (One Time Password) based login for casting the votes on the e- Voting system of NSDL. After entering your password, tick on Agree to “Terms and Conditions” by selecting on the check box. Now, you will have to click on “Login” button. After you click on the “Login” button, Home page of e-Voting will open. Step 2: Cast your vote electronically and join General Meeting on NSDL e-Voting system. How to cast your vote electronically and join General Meeting on NSDL e-Voting system? 1. After successful login at Step 1, you will be able to see all the companies “EVEN” in which you are holding shares and whose voting cycle and General Meeting is in active status. 2. Select “EVEN” of company for which you wish to cast your vote during the remote e-Voting period and casting your vote during the General Meeting. For joining virtual meeting, you need to click on “VC/OAVM” link placed under “Join Meeting”. 3. Now you are ready for e-Voting as the Voting page opens. 4. Cast your vote by selecting appropriate options i.e. assent or dissent, verify/modify the number of shares for which you wish to cast your vote and click on “Submit” and “Confirm” when prompted. 5. Upon confirmation, the message “Vote cast successfully” will be displayed. 6. You can also take the printout of the votes cast by you by clicking on the print option on the confirmation page. 7. Once you confirm your vote on the resolution, you will not be allowed to modify your vote. General Guidelines for shareholders 1. Institutional shareholders (i.e. other than individuals, HUF, NRI etc.) are required to send scanned copy (PDF/JPG Format) of the relevant Board Resolution/ Authority letter etc. with attested specimen signature of the duly authorized signatory(ies) who are authorized to vote, to the Scrutinizer by e-mail to Deepak.kukreja@dmkassociates.in with a copy marked to evoting@nsdl.com. Institutional shareholders (i.e. other than individuals, HUF, NRI etc.) can also upload their Board Resolution / Power of Attorney / Authority Letter etc. by clicking on "Upload Board Resolution / Authority Letter" displayed under "e-Voting" tab in their login. 2. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential. Login to the e-voting website will be disabled upon five unsuccessful attempts to key in the correct password. In such an event, you will need to go through the “Forgot User Details/Password?” or “Physical User Reset Password?” option available on www.evoting.nsdl.com to reset the password. 3. In case of any queries, you may refer the Frequently Asked Questions (FAQs) for Shareholders and e-Voting user manual for Shareholders available at the download section of www.evoting.nsdl.com or call at 022 - 4886 7000 or send a request to Ms. Pallavi Mhatre, Senior Manager, National Securities Depository Ltd., 3rd Floor, Naman Chamber, Plot C-32, G-Block, Bandra Kurla Complex, Bandra East, Mumbai, Maharashtra - 400051 at the designated email address: evoting@nsdl.com or at telephone no. 022- 48867000. Process for those shareholders whose email ids are not registered with the depositories for procuring user id and password and registration of e mail ids for e-voting for the resolutions set out in this notice: 1. In case shares are held in physical mode please provide Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self-attested scanned copy of PAN card), AADHAR (self-attested scanned copy of Aadhar Card) by email to legal@ecosmobility.com. 2. In case shares are held in demat mode, please provide DPID-CLID (16 digit DPID + CLID or 16- digit beneficiary ID), Name, client master or copy of Consolidated Account statement, PAN (self- attested scanned copy of PAN card), AADHAR (self-attested scanned copy of Aadhar Card) to legal@ecosmobility.com. If you are an Individual shareholder holding securities in demat mode, you are requested to refer to the login method explained at step 1 (A) i.e. Login method for e- Voting and joining virtual meeting for Individual shareholders holding securities in demat mode. 3. Alternatively, shareholder/members may send a request to evoting@nsdl.com for procuring user id and password for e-voting by providing above mentioned documents. 4. In terms of SEBI circular dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are required to update their mobile number and email ID correctly in their demat account to access e- Voting facility. THE INSTRUCTIONS FOR MEMBERS FOR e-VOTING ON THE DAY OF THE AGM ARE AS UNDER: - 1. The procedure for e-Voting on the day of the AGM is same as the instructions mentioned above for remote e-voting. 2. Only those Members/ shareholders, who will be present in the AGM through VC/OAVM facility and have not casted their vote on the Resolutions through remote e-Voting and are otherwise not barred from doing so, shall be eligible to vote through e-Voting system in the AGM. 3. Members who have voted through Remote e-Voting will be eligible to attend the AGM. However, they will not be eligible to vote at the AGM. 4. The details of the person who may be contacted for any grievances connected with the facility for e-Voting on the day of the AGM shall be the same person mentioned for Remote e-voting. INSTRUCTIONS FOR MEMBERS FOR ATTENDING THE AGM THROUGH VC/OAVM ARE AS UNDER: 1. Member will be provided with a facility to attend the AGM through VC/OAVM through the NSDL e-Voting system. Members may access by following the steps mentioned above for Access to NSDL e-Voting system. After successful login, you can see link of “VC/OAVM” placed under “Join meeting” menu against company name. You are requested to click on VC/OAVM link placed under Join Meeting menu. The link for VC/OAVM will be available in Shareholder/Member login where the EVEN of Company will be displayed. Please note that the members who do not have the User ID and Password for e-Voting or have forgotten the User ID and Password may retrieve the same by following the remote e-Voting instructions mentioned in the notice to avoid last minute rush. 2. Members are encouraged to join the Meeting through Laptops for better experience. 3. Further Members will be required to allow Camera and use Internet with a good speed to avoid any disturbance during the meeting. 4. Please note that Participants Connecting from Mobile Devices or Tablets or through Laptop connecting via Mobile Hotspot may experience Audio/Video loss due to Fluctuation in their respective network. It is therefore recommended to use Stable Wi-Fi or LAN Connection to mitigate any kind of aforesaid glitches. 5. Shareholders who would like to express their views/have questions may send their questions in advance mentioning their name demat account number/folio number, email id, mobile number at legal@ecosmobility.com. The same will be replied by the company suitably. EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013 ITEM NO. 4 APPOINTMENT OF M/S. DMK ASSOCIATES, PRACTISING COMPANY SECRETARIES AS SECRETARIAL AUDITORS OF THE COMPANY In accordance with amended provisions of Regulation 24A(1) of the Listing Regulations, the Company is required to appoint a Practicing Company Secretary for not more than one term of five consecutive years or a firm of Practicing Company Secretaries as Secretarial Auditors for not more than two terms of five consecutive years, with the approval of the members at its Annual General Meeting (“AGM”) and such Secretarial Auditors(s) must be a peer reviewed company secretary and should not have incurred any of the disqualifications as specified under the Listing Regulations. Further, as per the said Regulation, any association of the individual or the firm as the Secretarial Auditor(s) of the Company before 31st March 2025 shall not be considered for the purpose of calculating the tenure of the Secretarial Auditor(s). Considering the professional expertise, the firm’s association with the industry, the firm meeting the eligibility criteria as stipulated under the Act and the Listing Regulations, and based on the recommendations of the Audit Committee, the Board of Directors, at their Meeting held on 12th August, 2025, approved the appointment of M/s. DMK Associates, Peer reviewed firm of Practicing Company Secretaries( FRN: P2006DE00310, Peer Review No. 6896/2025), as the Secretarial Auditors of the Company to hold office for a term of 5 (five) consecutive years commencing from financial year 2025- 26 to 2029-30 subject to approval of the Members. The proposed fees in connection with the secretarial audit shall be INR 1,75,000/- (Rupees One Lakhs Seventy Thousand only) plus applicable taxes and other out-of-pocket expenses for FY 2025-2026, and for subsequent year(s) of their term, such fee as maybe mutually agreed between / determined by the Board of Directors in consultation with the Secretarial Auditor. Besides carrying out the secretarial audit and issuing the secretarial audit report, the Company would also obtain certifications which are to be mandatorily received from the Secretarial Auditors or practicing company secretaries, under various statutory regulations from time to time, for which the auditors will be remunerated separately on mutually agreed terms, between the Board of Directors of the Company and the Secretarial Auditors. M/s. DMK Associates, established and registered with the Institute of Companies Secretaries of India (ICSI), in the year 2005 is one of the most reputed firms amongst professionals, several Companies including Listed Companies, multinationals and is best known for its client retention, high integrity, dedication, sincerity, quality of service and professionalism. The firm has been engaged in Secretarial Audits of various prominent Companies and their expertise has earned the trust of industry leaders across sectors like FMCG, Manufacturing, Real estate, Power and Energy, Aggregators, Public utilities and so on. The firm’s Client centric approach, with experienced professionals and Proficient solutions to complex problems prides itself on superior client retention, integrity, dedication, and professionalism, making them a trusted partner in navigating the complexities of corporate law. M/s. DMK Associates has given their consent to act as Secretarial Auditor of the company, confirmed their independence. They have confirmed they holds a valid certificate issued by the Peer Review Board of the ICSI and they do not incur any disqualification specified under SEBI Circular No. SEBI/HO/CFD/ CFDPoD/CIR/P/2024/185 dated December 31, 2024 and that their aforesaid appointment (if approved) would be within the limits specified by ICSI and shall be in accordance with Section 204 and other applicable provisions of the Act, rules framed thereunder and the applicable provisions of the SEBI LODR Regulations. The Board recommends the passing of the Resolution as set out in Item No. 4 as an Ordinary Resolution. None of the Directors, Key Managerial Personnel or their relatives, are in any way concerned or interested in passing of the resolution mentioned in Item No. 4 of the Notice. ITEM NO. 5 APPROVAL OF PAYMENT OF REMUNERATION TO THE EXECUTIVE DIRECTORS OF THE COMPANY Mr. Rajesh Loomba, was re-appointed as Managing Director of the Company for a period of Five years w.e.f April 1, 2022 and his Remuneration of upto Rs 2,50,00,000/- per annum was approved in the Board Meeting held on March 13, 2024. Mr. Aditya Loomba, was appointed as Joint Managing Director of the Company for a period of Five years w.e.f March 13, 2024 at a Remuneration of upto Rs. 2,05,00,000/- per annum in compliance with the provisions of the Companies Act, 2013 by the Board of Directors at its meeting held on March 13, 2024 . The Company was converted into an unlisted Public Limited Company effective March 22, 2024 and subsequently became a Listed Public Company upon the Listing of Equity shares on the National Stock Exchange (NSE) and Bombay Stock Exchange (BSE) effective from September 04, 2024. Pursuant to the provisions of Sections 196, 197 and 198 read with Schedule V of the Companies Act, 2013, the rules made thereunder, and the applicable provisions of SEBI (LODR) Regulations, 2015, and based on the recommendation of the Nomination and Remuneration Committee as well as the approval of the Board of Directors at their respective meetings held on 12th August 2025 which is subject to Shareholders approval, it is proposed to pay the below mentioned remuneration to Mr. Rajesh Loomba and Mr. Aditya Loomba for the remaining term of their tenure. Name Rajesh Loomba Aditya Loomba Designation Chairman & Managing Director Joint Managing Director Tenure Five years with effect from April 1, 2022 Five years, with effect from March 13, 2024 Perquisites & Allowances - - Performance Linked Incentive / Bonus - - Other Benefits - - Maximum Remuneration (P.A) 2, 09,00,000 1,71,00,000 Profile of Executive Directors: Rajesh Loomba is the Chairman and Managing Director of our Company. He holds a bachelor’s degree in commerce from University of Delhi. He has been associated with the Company since February 15, 1996. He has been inducted into the ‘Global Hall of Fame’ in 2019 by the World Auto Forum for his contribution to shared mobility in India and the World. Aditya Loomba is the Joint Managing Director of our Company. He completed his post-graduation in management from S.P. Jain Institute of Management & Research. He has been associated with the Company since April 1, 2006. He has received an award for his role as Vice President – North for the year 2018-19 by All India Car Rentals and Leadership Excellence Award (Entrepreneur of the Year – Integrated Transportation Solutions) in 2014 by Brands Academy. The proposed remuneration is in accordance with the provisions of Section 196, 197 read with Schedule V to the Companies Act, 2013 and SEBI (LODR), 2015 . The other terms and conditions of appointment of both the directors remain unchanged as approved at the time of appointment/reappointment. The approval of Shareholder is being sought for ratification/approval for payment of remuneration Mr. Rajesh Loomba and Mr. Aditya Loomba as mentioned in item no. 5 of this Notice by way of Special Resolution. . None of the Directors, Key Managerial Personnel of the Company and their relatives except Mr. Rajesh Loomba, Mr. Aditya Loomba and Ms. Nidhi Seth, are concerned or interested, financially or otherwise, in the resolution. The Board recommends the Special Resolution set out at Item No. 5 of the Notice for approval by the Members. For Ecos (India) Mobility & Hospitality Limited Sd/- Shweta Bhardwaj Company Secretary M.No:43310 ANNEXURE-A DETAILS OF DIRECTORS SEEKING RE-APPOINTMENT AT THE ANNUAL GENERAL MEETING OF THE COMPANY (PURSUANT TO REGULATION 36 OF SEBI (LODR) REGULATIONS, 2015 SECRETARIAL STANDARDS-2 ON GENERAL MEETINGS) S. NO. PARTICULARS ADITYA LOOMBA 1. DIN No. 00082331 2. Date of Birth 27-04-1981 3. Age 44 4. Qualification Post-graduation in management from S.P. Jain Institute of Management & Research. 5. Experience in specific functional area Aditya Loomba is a Joint Managing Director of our Company. He completed his post- graduation in management from S.P. Jain Institute of Management & Research. He has been associated with the Company since April 1, 2006. He has received an award for his role as Vice President – North for the year 2018-19 by All India Car Rentals and Leadership Excellence Award (Entrepreneur of the Year – Integrated Transportation Solutions) in 2014 by Brands Academy. 6. No. of equity shares held 15305342 equity shares. 7. List of other Directorship Director:- Six (6) Company 8. Date of appointment on the Board 01/04/2006 9. Membership/ Chairmanship of Committees of the other Companies Not Applicable 10. Relationship with Directors inter se Mr. Aditya Loomba is the brother of Mr. Rajesh Loomba and Ms. Nidhi Seth, Directors of the company. 11. Number of Board Meetings attended during the year. 9 12. Last Drawn Salary (monthly) 12,95,704